The to do application I currently use is 2Do. I think it has just the right amount of complexity balanced with ease of use. It has several features that are important to my system.
- Lists based on a saved search (Smart Lists).
- Easy to manage system for tags.
- Projects and checklists.
My current list setup looks like this:
- Inbox – everything gets dumped in here, and processed into the list it belongs in during daily or weekly review (and whenever free time permits).
- @Work – my work list.
- @Home – my home list.
- @Errands – errands and shopping lists.
- Follow-Up – Smart List that includes any task tagged with ‘Follow-Up’. I use it to get a quick look on items I need to follow-up on.
- Projects – Smart List that includes any project in any list.
- Checklists – Smart List that includes any checklist in any list.
- 1:1 – (Smart List based on tag for each person.) – I have 10 permanent one-on-one lists, and another 4 to 10 temporary one-on-one lists. The permanent lists include my supervisor and my direct reports. The temporary lists I add and delete as demand dictates. I’ll add a list based on need. For example I currently have a construction project going on, and I created a 1:1 list for the general contractor.
- Drafts – temporary holding place for to do items, projects, and checklists that aren’t finished.
- Templates – holds to do items, projects, and checklists that I’ll duplicate and reuse as needed.